Microsoft Bookings: Schedule Business Closures, Time Off, and Vacation Time

According to Microsoft (2020), Occasionally, you will want to close your business for holidays or team events, and your employees will need time off when they are sick, on vacation, or unavailable for other reasons. You can schedule time off from the Microsoft Bookings calendar, and the employee will be unavailable for bookings during the specified time. Once the business reopens or employees return to work, everyone will be listed on the booking page according to their established work hours.

Note: Microsoft Bookings is HIPPA Compliant as per Microsoft Volume Licensing

Watch this video or follow the steps below to schedule business closures or employee time off.

Schedule ad hoc business closures

  1. In Microsoft 365, select the app launcher, and then select Bookings.

  2. In the navigation pane, select Calendar > Time off.

    Time off button on Bookings calendar page

  3. Fill in the details, including a title, start and end date and times, location, and additional notes.

  4. Select All day event.

    Example of how the time off details might look with title, starte and end times, and description provided

  5. Select all staff members.

  6. Select Save.

    When a customer attempts to schedule service on a day the office is closed, they will see a message on the booking page.

    When the office is closed customers will see a message that says no availability. Choose another date.

Schedule employee time off

  1. In Microsoft 365, select the app launcher, and then select Bookings.

    • AppLauncher with Bookings tile highlighted

  2. In the navigation pane, select Calendar > Time off.

    Time off button on Bookings calendar page

  3. Fill in the details, including a title, start and end date and times, location, and additional notes. If the employee will be gone for a full day or for several days, select All day event.

  4. Select the staff member or members who are taking the time off.

  5. Select Save.

Get Help

If you need additional assistance with Microsoft Bookings, please review related articles, or submit a ticket to the Help Center.

Submit a Ticket

Loyola Microsoft Bookings Articles

Microsoft Bookings Support

Reference Page Entry

 Microsoft. (2020). Schedule business closures, time off, and vacation time. Retrieved from https://support.microsoft.com/en-us/office/schedule-business-closures-time-off-and-vacation-time-e3c0a4ee-e3d8-4fbe-bd8f-16d1c712d1f4