Microsoft PowerPoint: Present with real-time, automatic captions or subtitles in PowerPoint for Mac

According to Microsoft (2020), PowerPoint for Microsoft 365 can transcribe your words as you present and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language. This can help accommodate individuals in the audience who may be deaf or hard of hearing, or more familiar with another language, respectively.

There are also position, size, color, and other appearance options for the captions and subtitles to accommodate different environments and audience needs.

For best results, we highly recommend using a headset microphone connected to the device running PowerPoint. Also, the feature requires a reliable internet connection throughout your presentation.

Note: These instructions are for the Mac Verison of PowerPoint Only

Technical Requirements

This feature requires PowerPoint for macOS version 16.22.127.0 or higher.

Set up captions and subtitles

You can choose which language you want to speak while presenting, and which language the caption/subtitle text should be shown in (i.e. if you want it to be translated). You can select the specific microphone you want to be used (if there is more than one microphone connected to your device), the position where the subtitles appear on the screen (bottom or top, and overlaid or separate from slide), and other display options.

  1. On the Slide Show ribbon tab, select Subtitle Settings.

    Settings for Captions and Subtitles are on the Slide Show tab in PowerPoint.
  2. Use Spoken Language to see the voice languages that PowerPoint can recognize, and select the one you want. This is the language that you will be speaking while presenting. (By default, this will be set to the language corresponding to your Office language.)

  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want. This is the language of the text that will be shown to your audience. By default, this will be the same language as your Spoken Language, but it can be a different language, meaning that translation will occur.

  4. In the Subtitle Settings menu, set the desired position of the captions or subtitles. They can appear over the top or bottom margin of the slide (overlaid), or they can appear above the top or below the bottom of the slide (docked). The default setting is Below Slide.

  5. More appearance settings are available by clicking Subtitle Settings > System Caption Preferences.

    You can change the color, size, transparency, and font style of the subtitles. You can change the background to improve contrast and make text easier to read. 

Turn the feature on or off while presenting

If you're in the middle of giving a presentation and want to turn the feature on or off, click the Toggle Subtitles button from Slide Show View or Presenter View, on the toolbar below the main slide:

In Slide Show View:

The Toggle Subtitles button in PowerPoint Slide Show View.

In Presenter View:

Toggle Subtitles button in PowerPoint Presenter View

Tips

  • If you see problems in the captions or subtitles, try speaking more deliberately.

  • Try to avoid or eliminate background noise that may interfere with your voice.

  • Captions & Subtitles depends on a cloud-based speech service, so it's important to have an internet connection that's fast and reliable.

Spoken languages supported by live captions & subtitles (voice input)

Several spoken languages are supported as voice input to live captions & subtitles in PowerPoint for Microsoft 365. The languages marked as Preview are offered in advance of full support, and generally will have somewhat lower accuracy, which will improve over time.

Fully supported languages

Preview languages *

Chinese (PRC)

Arabic

English (Canada)

English (Australia)

English (United Kingdom)

English (India)

English (United States)

French (Canada)

French (France)

Hindi

German (Germany)

Japanese

Italian (Italy)

Korean

Spanish (Spain)

Portuguese (Brazil)

 

Russian

 

Spanish (Mexico)

* "Preview Languages" are not as fully supported at this time. Our recognition of these languages will improve over time.

On-screen languages supported by live captions & subtitles (text output)

PowerPoint for Microsoft 365 can display captions or subtitles on-screen in any of more than 60 languages:

Afrikaans

Korean

Arabic

Latvian

Bangla

Lithuanian

Bosnian

Malagasy

Bulgarian

Malay

Cantonese (Traditional)

Maltese

Catalan

Norwegian (Bokmål)

Chinese (Simplified) 

Persian

Chinese (Traditional) 

Polish

Croatian

Portuguese

Czech

Querétaro Otomi    

Danish

Romanian

Dutch

Russian

English

Samoan

Estonian

Serbian (Cyrillic)

Fijian

Serbian (Latin)

Filipino

Slovak

Finnish

Slovenian

French

Spanish

German

Swedish

Greek

Tahitian

Haitian Creole

Tamil

Hebrew

Telugu

Hindi

Thai

Hmong Daw

Tongan

Hungarian

Turkish

Icelandic

Ukranian

Indonesian

Urdu

Italian

Vietnamese

Japanese

Welsh

Kiswahili

Yucatec Maya

Important information about live captions & subtitles

PowerPoint live captions & subtitles is one of the cloud-enhanced features in Microsoft 365 and is powered by Microsoft Speech Services. Your speech utterances will be sent to Microsoft to provide you with this service. For more information, see Make Office Work Smarter for You.

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

Reference Page Entry

 Microsoft. (2020). Present with real-time, automatic captions or subtitles in PowerPoint. Retrieved from https://support.microsoft.com/en-us/office/present-with-real-time-automatic-captions-or-subtitles-in-powerpoint-68d20e49-aec3-456a-939d-34a79e8ddd5f#OfficeVersion=Mac

Details

Article ID: 107337
Created
Mon 5/11/20 2:21 PM
Modified
Mon 5/11/20 2:51 PM