Use Live Captions in a Live event

Organizers: set up live captions and subtitles

To set up live captions and subtitles for your event, select the Captions box when you're scheduling your event.

Note: Live captions and subtitles are only available for live events produced using Teams.

Use the Translate to menu to add up to six languages attendees can choose for captions and subtitles in addition to the language being spoken. For example, if the spoken language is English, but you know there’s an office in the Netherlands tuning in, select Dutch (Netherlands) so they can get captions in Dutch.

Notes: 

• Supported spoken languages for this feature include English, German, and Chinese.

• Supported translation languages include Afrikaans, Arabic, Bosnian, Bulgarian, Catalan, Chinese (Simplified, PRC), Creole, Czech, Danish, Dutch, English, Estonian, Filipino, Finnish, French, German, Greek, Hebrew, Hindi, Hmong, Hungarian, Indonesian, Italian, Japanese, Klingon, Korean, Latvian, Lithuanian, Malagasy, Malay, Maltese, Norwegian, Persian, Polish, Portuguese, Queretaro Otomi, Romanian, Russian, Samoan, Serbian (Latin), Serbian Cyrillic, Slovak, Slovenian, Spanish, Swahili, Swedish, Tahitian, Thai, Tongan, Turkish, Ukrainian, Urdu, Vietnamese, Welsh, and Yucatec Maya.

• If Captions isn’t there, contact your IT admin to turn this feature on.

Download transcripts

After the live event has finished, click Calendar in Teams and look up the live event. Under Live event resources, you’ll find Transcripts. You should see a transcript for each of the languages you selected for captions and subtitles. Select Download to download them.

For best results, open the files with Microsoft Word.

Producers: use live captions and subtitles

Producers can control their own live captions and subtitles for the event from Settings (Gear Button) .

To turn your own live captions and subtitles on and off, select My live captions.

To enable or disable attendee live captions and subtitles, select Attendee live captions. Attendees will get a notification when you make a change to this setting.

Attendees: use live captions and subtitles

To turn on live captions and subtitles, select Captions/Subtitles On in your video controls.

To change the caption language, select Settings > Captions / Subtitles, and choose the language you want.

Note: The available languages are set by the live event organizer.

Reference Page Entry

Microsoft. (2020). Use live captions in a live event. Retrieved from https://support.microsoft.com/en-ie/office/use-live-captions-in-a-live-event-1d6778d4-6c65-4189-ab13-e2d77beb9e2a