Using tags in Teams

Summary

Tags let you quickly reach a group of people all at once.

With tags, you can categorize people based on attributes, such as role, project, skill, training, or location. For example, a "Nurse" or "Manager" or Designer" tag will enable you to reach groups of people in Teams without having to type every single name.

Once a tag is added, just @mention it in a channel. Everyone who has been assigned that tag will receive a notification just as they would if they were @mentioned individually. 

Another way to use a tag is to start a new chat and then select the tag that is assigned to the people you want to reach.

Create and manage tags in Teams

Select Teams on the left side of the app and find your team in the list. Then select More options...  and choose Manage tags.

Here, you can create tags and assign them to people on your team. 

Create a new tag

@mention a tag in a channel

In a channel conversation, simply @mention a tag in your message and select the tag from the list. The tag will appear just like any @mention, and the people associated with the tag will get notified.

@mention a tag in Teams

Using tags in a chat

To start a chat with the members of a tag, select New chat, start typing the name of the tag, and then select the tag from the list. Everyone in the tag group will be added to the To: field.

Select a tag in a chat

Manage settings for team owners

Team owners can choose which members of their team are allowed to add tags. Select Teams on the left side of the app and find your team in the list.

Go to More options..., select Manage team, choose the Settings tab, and then navigate to the Tags section. Here you can control whether team members or team owners can manage tags.

Manage team owner settings   

Reference Page Entry

Microsoft. (2020). Using Tags in Teams. Retrieved May 19, 2020, from https://support.office.com/en-us/article/using-tags-in-teams-667bd56f-32b8-4118-9a0b-56807c96d91e

Details

Article ID: 107668
Created
Thu 5/14/20 1:37 PM
Modified
Fri 6/26/20 11:56 AM