Sharing a OneDrive file directly from Outlook

OneDrive is a versatile tool that has interoperability between all Microsoft tools. Because of this, it offers several ways to share a file. One way is via the OneDrive app online, but you can also share directly from the Outlook application that is installed on all Loyola managed computers.

  1. Write your email as you normally would. Locate the “Insert” tab at the top of your email. Select “insert a file” like you typically would to attach a file.
  2. If you have recently interacted with the file on OneDrive, the file will show in your “Quick Access” list, that appears when you select “attach a file”. You will notice to the left of some of your files there is a green checkbox, and if you look closely at the location of the file it will include “your name\OneDrive…” Select the file you wish to share and click “Open”. 
If you do not see your file in Quick Access, navigate to your OneDrive in File Explorer, open the file and close it out. This will make it appear within the Quick Access menu.
  1. You will be given the option to “share link” or “attach as copy”. Attach as copy works just like you’re used to when you attach a file. This will provide separate copies of the file to   each recipient. Share link sends the users a link to the OneDrive version and they can make edits in the original file itself.

  1. Under where it says “Share link” you will notice it reads “recipients can see the latest changes and respond in real time,” this is the default sharing option set in OneDrive, but you can click on the file to edit the sharing options. By default it will provide anyone in the TO: field of your email access to the linked file.


**please note, if one of your recipients forwards the email to another person, the person it was forwarded to will not have access since it was shared to specific people.”

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Article ID: 87286
Wed 9/18/19 2:48 PM
Wed 11/11/20 12:58 PM