Zoom for School Counseling Practicum and Internship Courses

General Information

School Counseling students that are registered for either a practicum or internship course will be given access to a Zoom account that has extra security protections applied. These accounts will be active for the semester the student is enrolled in the appropriate course sections. 

Please note, if you used Zoom prior to your enrollment in a practicum or internship course, your account will be converted into a sub account section of Zoom. You will not be able to access recordings from your original account until your account is reverted back at the completion of your course. This is because Zoom only allows for a user to have one account, and for the requirements of the course your account needed extra security applied. 

Please note, School Counseling faculty accounts are NOT included in this sub account. If a secure meeting is required to evaluate observations, the student must generate the link as they are within the secure environment. 

Logging In

Your account will be generated in the secure sub-account, or moved from the non-secured environment to the secured environment the first time you log into the system after we have processed semester changes. This will take place 1 to 2 weeks prior to the start of a semester. 

If you have never used Loyola's Zoom environment follow the first set of instructions. If you have used Loyola's Zoom environment follow the second set of instructions.

No Existing Zoom Account

  1. Navigate to loyola.zoom.us . 
  2. Click the Sign In button (do not try to launch a meeting from here, this will not place you into the appropriate meeting room). 
  3. You will be redirected to the green Loyola single sign on page, enter your Loyola credentials and sign in.
  4. You will be taken to the Meetings page of your Zoom account by default. 

Existing Zoom Account

If you are logged into another Loyola system, or you have stored your Zoom credentials in the past, the Single Sign On page will be bypassed and you will not be successful in converting your account. If you run into this issue, please open your browser in private mode and start over on the steps below. Information on private mode for Firefox and Chrome are available with Google and Mozilla support. 

  1. Navigate to loyola.zoom.us
  2. Click the Sign In button (do not try to launch a meeting from here, this will not place you into the appropriate area).
  3. You will be redirected to the green Loyola single sign on page, enter your Loyola credentials and sign in. 
  4. You will receive a message letting you know you are signing into a different Zoom account. Select "switch to the New Account".
  5. The system will confirm that you want to switch, and will provide you with some details about switching your account. Select "I Acknowledge and Switch". 
  6. This will generate an email that will be sent to your Loyola email address.
  7. Open up your Loyola email address and locate the email and follow the instructions provided. 

Creating a Meeting

Zoom offers several different ways to create meetings. Because the accounts being used for these courses are "pro" licenses, you can generate a specific Personal Meeting ID that you can use across scheduled meetings or ad hoc meetings. This feature will only be available while you are in this course, when your account reverts to the non-secure environment, it will remain as the last known name, but can not be edited again. 

Modifying Your Personal Meeting ID:

  1. Locate the "profile" menu, and select it.
  2. On this screen you will be able to update both your Personal Meeting ID (number's based) and your Personal URL (alpha numeric based). 
  3. You can also edit the setting to use your personal meeting ID for Instant Meetings, which are meetings that would be ad hoc launched from either the Zoom app or from the "launch meeting button" on the log in screen. You will still need to be logged in for either of these b/c of the secure settings on your account. 

Launching a Meeting Using Personal Meeting ID:

  1. Locate the "meeting" menu, and select it.
  2. Click on the Personal Meeting Room Tab.
  3. Validate that your meeting settings are set as follows, if they are not, select the "edit this meeting" button at the bottom of the page, adjust the settings and save.
  4. Once the settings are updated, locate the "start meeting" button in the top right hand corner of the meetings screen.

Details

Article ID: 89550
Created
Thu 10/17/19 10:36 AM
Modified
Thu 10/31/19 2:00 PM