OneDrive for Business: Share a Folder or File with a Non-Team Member

Microsoft Teams does allow you to share a file or folder with individuals who are not members of the Team, but this process of sharing is not contained directly in the Team. You must use the web version of OneDrive to manage the sharing rights for this. 

  1. Navigate to OneDrive via office.loyola.edu
  2. On the left hand side of the screen there is a section called Teams & Sites, locate the Team that contains the file or folder you wish to share, and select it. 
  3. A view of your Teams files will appear in the OneDrive interface, locate the file or folder in the list and click the three dots to the right of the file or folder. Select Copy Link.
  4. A screen containing the link will pop up. By default the share permissions are set to "People with existing access can use link", but if you click on this box, you will have another option. 
  5. Select "People in Loyola University Maryland with a link". This will allow you to share the link with another member inside of Loyola. It also gives you the option to restrict editing on the file with the link shared. Once you have adjusted your settings, click the Apply button. (You can also select "Specific People" and put an external to Loyola email address in this box and it grant rights to that particular email address. For more information on sharing permissions please see the Knowledge Base article Sharing a file in OneDrive)
  6. Now you simply need to copy the link and paste it in an email or other location where you plan to share the file or folder.
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Details

Article ID: 94667
Created
Wed 12/18/19 12:54 PM
Modified
Thu 4/30/20 3:09 PM